What's the best way to invite people using VidDay?

VidDay offers multiple invite methods including Smart Invites (via Address Book, Single Send, or CSV Upload) and a Shareable Invite Link. Smart Invites offer the best tracking and automatic reminders.

Do Smart Invites track submissions and send reminders?

Yes. Whether you use your address book, manually input contacts, or upload a CSV, Smart Invites track who has submitted their video and automatically send reminders to participants.

Can I use an Invite Link instead of Smart Invites?

Yes, the Invite Link is perfect for sharing in group chats, social media, or digital invites. It includes RSVP tracking and sends reminders to people who RSVP, though tracking is limited compared to Smart Invites.

Which invite method is best for large groups or events?

The CSV Upload Smart Invite is ideal for corporate or large-scale events. It lets you upload a full contact list at once, with full tracking and automated follow-ups.

How to Invite People to Join a Birthday or Group Video with VidDay

Jeff
Jun 25
3 min read

Updated: 4 days ago

Once you’ve personalized your VidDay invitation, it’s time to start inviting others to contribute their love, laughs, and memories.

Whether you’re organizing a birthday surprise, retirement farewell, wedding tribute, or graduation celebration, inviting people is simple, flexible, and trackable with VidDay.

🎥 Watch the quick tutorial:

How to invite people to join your group video with VidDay

Different Ways to Send Your VidDay Invitation

VidDay gives you multiple methods to send out invites and manage responses, so you’re always in control.

✅ Smart Invites (Email or SMS with Tracking)
🔗 Invite Link (Perfect for social apps & event pages)
📩 RSVP Tracking (See who’s planning to participate)
📋 Invite List (Monitor submissions and follow up)

Let’s break it all down step-by-step.

Step 1: Go to the Invite Section of Your Birthday or Group Video

Log in to your VidDay event page and click on the Send Invites card. Once you’re in the invitation hub, head over to the Invite Options tab to access all available tools.

Step 2: Use Smart Invites to Email or Text People

Smart Invites are the easiest way to invite people and stay organized. They send invitations directly via email or text, track who responded, and send automatic reminders.

Here’s how to send them:

➤ Connect Your Address Book

Sync your Google, Outlook, or Android contacts.
Select who you want to invite.
Send emails or texts — no manual typing required.

➤ Single Send

Manually type in names and contact details.
Great for small groups or last-minute additions.

➤ Upload a CSV File

Upload a spreadsheet of names and contact info.
Ideal for corporate events or larger groups.
VidDay offers a downloadable CSV template to help you get started quickly.

Step 3: Share Your Unique Invite Link

If you’d rather use your own tools — like WhatsApp, Messenger, Facebook, or digital invites — you can share your event’s unique link instead.

Copy and paste your link into any message or calendar invite
Use VidDay’s ready-to-send message template to save time
Post it in private Facebook groups, Slack channels, or Discord chats

When someone clicks your link, they’ll land on your invite page and have the option to RSVP.

Step 4: Collect RSVPs & Send Gentle Reminders

RSVPs allow people to indicate their intention to participate, even if they aren’t ready to submit their video yet.

✅ RSVP = They’ll be reminded before the due date

This soft commitment helps boost participation and makes your job easier.

Step 5: Use Your Invite List Dashboard

As people start joining, your Invite List will automatically update with:

✅ Submitted contributors
⏳ People who RSVPed but haven’t submitted yet
🔔 People who haven’t responded

You can send a Broadcast message to everyone or a select few — perfect for last calls or reminders.

Recap: Invite Methods at a Glance

Method	Best For	Tracks Submissions	Sends Reminders
Address Book (Smart)	Anyone in your contacts	✅ Yes	✅ Yes
Single Send (Smart)	Manually inviting small groups	✅ Yes	✅ Yes
CSV Upload (Smart)	Corporate or large-scale events	✅ Yes	✅ Yes
Invite Link	Social media, email blasts, e-vites	✅ RSVP-based	✅ Yes (if RSVP)

Frequently Asked Questions 💡

Can I use VidDay for a wedding video invitation?

Absolutely! Many couples use VidDay to gather video messages from guests who can’t attend the big day.

How do I invite people to a birthday group video?

You can send email invites, text messages, or share a link to your celebration page. VidDay makes it easy to track who’s in.

Is there a way to send reminders to people I invited?

Yes — VidDay’s Smart Invites automatically send friendly reminders to those who haven’t submitted yet.

Ready to Share the Love?

Once you’ve customized your invitation and picked the best invite method, you’re ready to rally your group. 🎉

Whether it’s a birthday bash, anniversary tribute, retirement send-off, or just a celebration of someone you love, every message helps make it unforgettable.

👉 Need help creating your invite page? See how to personalize it here.